Meeting Planners

As a fully hosted planner you can attend at no cost and earn continuing education (CEU) credits while experiencing the best Florida has to offer. Opportunities are available to network outside the trade show floor, including “freestyle” meetings and the new Supplier Sip & Showcase, a fun opening event where suppliers “speed present” their products. Other highlights include a Small Meetings Village, a designated Networking Lounge and a professional photo station.

Do I Qualify?*
– Are you a meeting professional that does business in Florida, or anticipates doing business in Florida?
– Are you a meeting decision maker, or part of a decision making team?
– Do you currently have open RFPs at Florida properties?
– Are you new to Florida Encounter?

If your answer is yes to any of these questions, we invite you to register for Florida Encounter!


The Encounter Process
About six weeks prior to the show, the appointment requesting period will begin. Each appointment book includes 24 scheduled one-on-one appointments. 

This appointment requesting period will close about two weeks before the show. Appointment schedules are then filled based on attendee requests. This computer-generated process fills appointment schedules first with mutual requests, then requests made by planners, followed by requests made by suppliers.

Attendees will have the opportunity to directly communicate with other delegates. Attendees can add, reschedule, or cancel appointments. This can be done from any computer or in the Florida Encounter app.

*Please note all information provided in registration will build your profile that is visible to all confirmed suppliers. Based on the details you provide, your registration & admittance to all Florida Encounter events will be approved or denied. Please allow two weeks to receive a response. VISIT FLORIDA reserves the right to deny registration for this event if you do not meet the qualification criteria.